ProfiMail

ProfiMail

ProfiMail is a powerful email client for mobile devices.
It allows you to read your mail on the go, and send text with
attachments directly from your device.
Send photos, recorded sound or simply text messages
to friends, from anywhere.


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ProfiMail User Manual

ProfiMail User Manual


Contents


ProfiMail basics
Main screen
Updating Mailbox
Using Push email (IMAP IDLE)
Browsing messages
Working with messages
Reading message
IMAP folders
POP3 folders
Attachments
Delayed download of attachments
Image viewer
Text viewer
Writing message
Message composer
Address book
Rules
Signatures
Configuration
Work times
Export and Import settings
File Explorer
Upgrading
Security
Diagnostics

ProfiMail basics

ProfiMail works in synchronization with your mail server. You can use ProfiMail in conjunction with another email client (e.g. Outlook, Bat, or other), or you can use ProfiMail as stand-alone full-featured e-mail client. When synchronized, ProfiMail shows the same list of messages as they are on mail server.
Note: don't confuse "mail server synchronization" and "direct communication with another email client application". ProfiMail doesn't exchange data with another email client on mobile device or PC.

If message from server is deleted (for example after downloading on desktop mail client, or when deleted other way), it will be removed from ProfiMail's mailbox during account updating. Similarly, when you delete message in ProfiMail, the message is deleted from mail server during next update.

To save bandwidth and download times, ProfiMail can download message headers without bodies, and from the information in the header, it can decide if it will download message body, delete the message, or ignore the message and leave it for later processing on desktop mail client.

ProfiMail, being your mobile eye of your mail account, allows you also to hide particular messages from view - this is for cases when you want to ignore some message(s), which you don't plan to read or reply to in ProfiMail, but still want to leave them for further download by desktop mail client. You can either hide messages from menu, or create a Rule, which will automatically hide messages by predefined rule (more about Rules below). This way you can concentrate on messages that interest you on your ways, while ignoring ones that you'll process on desktop computer.

Another useful connection mode is Push email (using IMAP IDLE extension), which allows permanent connection to IMAP mailbox, with realtime synchronization with server. This is also most optimal mode for users which need to be always connected.


Main screen

In the Main screen, after running ProfiMail, you can see all your mailboxes.

Accounts

Main screen, displaying
accounts and system folders.


To create new account, edit existing account, or delete one, use Accounts submenu in the Menu.

When creating account, you'll be first asked for your email address. ProfiMail will then auto-configure account settings for common email services (such as Gmail), or you'll have to enter server names manually.

There's limit of maximum 30 mail accounts that can be created in ProfiMail.

In the Account editor, you can set up these parameters:

  • Account name - friendly name shown in the Main screen.
  • E-mail address - e-mail associated with the account - this will be used for sender information when sending messages using the account.
  • Display name - name displayed to recipients of e-mails sent from this account.
  • Identities - Opens editor of identities associated with account (name and email). If multiple identities are defined, you may select sending identity when composing message.
  • Username - name used to login to incoming mail server.
  • Password - password used to login to incoming mail server.
  • Include in update - specifies if this account will be automatically updated when selecting Update mailboxes option from the Menu in the Main screen.
  • Mail server type - type of incoming mail server - may be POP3 or IMAP. When changing this parameter, all local messages in the account will be lost.
  • Incoming mail server - POP3/IMAP server from where mail will be read. Contact your network service provider to get these settings.
  • Outgoing mail server - SMTP server used when sending messages.
  • Get entire message - when checked, entire messages will be downloaded from mail server, when unchecked, only new message headers are downloaded during account, and message body may be downloaded later.
  • Send BCC copy to - here you can set email address, where hidden copy of messages sent from this account will be also.
  • Reply-to email - optional email address where replies to sent messages should be sent. Leave this empty if you want to receive replies to your email address.
  • Advanced settings - opens new page with advances settings (most users won't need to fill them in):



Advanced settings - common to POP3 and IMAP:

  • SMPT authentication - if your outgoing mail server requires you to log-on using username and password, check this option.
  • SMTP username - username used for SMTP authentication. If you enable authentication, and leave this field empty, the same username as for incoming mail server will be used.
  • SMTP password - password used for SMTP authentication. If you enable authentication, and leave this field empty, the same password as for incoming mail server will be used.
  • POP3/IMAP port - port used for connecting to incoming mail server. Fill this field if your mail server uses nonstandard port. If you leave it empty, default port will be used.
  • SMTP port - port used for connecting to outgoing mail server. As with above field, you can leave it empty.
  • Use SSL for POP3/IMAP/SMTP - type of secure connection for receiving or sending mail. This can be No, SSL/TLS (secure connection from startup) or StartTLS (opening nonsecure connection, changed to secure connection after initiation).
  • Save sent messages - when enabled, messages sent from ProfiMail will be saved, either locally or on IMAP server.



Advanced settings - POP3 specific:

  • Secure POP3 login - if you use pop3 account, and your mail server supports this feature, you can enable to send password over network in encrypted form (using APOP pop3 command).
  • Download max. KB - Limit on number of kilobytes to download for each message. If message size is greater, it will be truncated, and you can download entire message later.



Advanced settings - IMAP specific:

  • Use Push email - enable or disable Push email (IMAP IDLE) connection mode on this account.
  • IDLE ping time - tweak settings for keeping IMAP IDLE connection alive. By default you don't need to change this. You may set it lower if your mail server closes IDLE connection after shorter time.
  • Update all folders - if checked, all visible IMAP folders will be updated. If unchecked, only INBOX folder will be updated.
  • Drafts folder name - name of folder where drafts will be stored, either locally or on IMAP server.
  • Sent folder name - name of folder where sent messages will be stored. If Upload sent messages is enabled, sent messages will also be uploaded to IMAP server.
  • Upload Sent messages - if checked, sent messages will be upload onto IMAP server into folder specified by previous parameter. If unchecked, only local copies of sent messages will be kept.
  • Trash folder name - name of folder where deleted messages will be stored on IMAP server. If it is blank, then deleted messages are not moved to IMAP folder. If folder name is specified, all deleted messages are moved to this folder on IMAP server.
  • Root folder - name of IMAP folder which is root for your other IMAP folders. It may be empty, or you can ask your email provider for correct setting.
  • Max days limit - number of last x days from current day, for which messages will be downloaded from IMAP server. This setting may greatly reduce amount of data traffic for mailboxes with big amount of messages.
  • Download attachments - if checked, attachments will be downloaded immediately while downloading message body. If unchecked, attachments will not be downloaded, and you can selectively download them later.

Note: if your IMAP mailbox supports folders hierarchy (subfolders in folder), you can use character "/" to specify folder delimiter in IMAP folder names (Sent,Trash,Drafts or Root folder names).

Updating mailbox

During mailbox update, ProfiMail first sends messages ready for sending, then it checks for messages on server, downloads new headers (or entire messages, depending on configuration and Rules), and finally it deletes messages on server which are marked for deletion.

When mailbox update completes successfully, the mailbox contains copies of messages, or message headers, as they are on mail server. When new messages are found on server, their headers are downloaded, and processed by Rules (learn more about Rules later).

You can update either single mailbox (when you're inside of an account view), or you can update mailboxes of all mail accounts created in ProfiMail - this is done from the Main screen (actually, you can omit some accounts from this batch update, this may be selected in account configuration).


Using Push email mode


Connection:
  • On every IMAP account, you can enable or disable use of Push email mode, either in account configuration, or from main screen menu.
  • Push email -enabled accounts may be connected at program start-up, either automatically or by asking user.
  • Push email accounts may be also connected/disconnected during program running from menu, either all at once, or separately.
States
Each Push email account may be in one of following state:
  • Disconnected
  • Initiating connection
  • Working - updating mailbox. In this state there's additional text below account writing about details of operation.
  • Idle, listening commands from server.
  • Error. By clicking on the mailbox you'll learn what kind of error happened, and mailbox will be reconnected. Also mailboxes where error happened will be automatically reconnected after 5 minutes.
You'll see one of above icon next to mailbox name or connected folder name, so that you know about connection state.

Connected folder
By default, Inbox folder is connected in Push email mode, so that you'll receive new incoming messages. However, if you work with other IMAP folder (e.g. download message from it, or update it), the last connected folder will be in Push email mode connection, until you exit from mailbox to main screen, or ProfiMail goes to background, in that case again Inbox is connected and synchronized.

When mailbox is connected in Push email mode, it is automatically updated with all changes, and until it is connected, it is synchronized with folder on server.

Working with Push email mailboxes
You can work with connected mailboxes as usually - opening messages, attachments, downloading bodies, sending messages. Push email mode is interrupted and reconnected automatically.
Changes that you make to messages in Push email -connected folder (e.g. message deleting, or changing message flags) are propagated to server automatically when you go out of connected folder.

ProfiMail Rules work as usually in Push email mode (e.g. downloading full message or header only, deleting message, playing special sound, moving to other folder).


Browsing messages

When you open an account's mailbox, you get list of messages for that account. From here you can update the mailbox, read or delete messages, write, forward or reply to messages.
In the list you'll see currently present messages - for each message you see its icon representing message status (downloaded, read, replied-to, forwarded, flagged, etc), along with sender name (or recipient name for sent messages), and message subject.

Mailbox
List of messages in mailbox
with message preview at bottom part.


The list contains also messages saved as drafts, and composed messages which are ready to be sent during next update.

The messages are sorted based on sorting criteria. If some messages are hidden, they're placed at end of list. You can choose in menu if you want to see hidden messages or not (if the option to show hidden messages is not present in menu, then there are no hidden messages currently in mailbox).


Searching messages
You can search messages in the message list (IMAP folder or POP3 account) by 4 criteria - subject, message text, sender or receiver. Filtered matching messages will be presented to you. You can search again within returned results.

Working with messages

You can work either with individual messages, or marking one or more messages and working with selection. To mark a message, hold down Shift key (on some phones this is the key with pen drawn on it, on other phones it is key '#'), and press OK button.
You can also hold down Shift and move cursor up or down to select or unselect messages.
On devices with touch screen, messages can be marked by clicking on left on message envelope. Multiple messages may be marked by dragging on adjacent messages on their envelopes.
Marked messages have a check mark next to them. You can also mark all or unmark all messages from the menu.

When one or more messages are marked, you're working with the selection (as opposed to working with single message, when there are no messages marked). You can delete marked messages, download their bodies, hide or unhide them.

When you are working with individual messages (there's no message marked), you're working with currently selected message. The work is similar to working with marked messages, but there are more possibilities: you can forward or reply to message, add sender to Address book.

To open message for reading, click while it is selected, and its text will be displayed on entire screen. If the message doesn't have downloaded body yet, it will be downloaded first. Message will be also marked as read.


Reading message

When you open message, you get into message reader, where you see message title (sender name, subject and date), and message body. You can scroll by lines, or you can scroll by entire pages, which gives you fast navigation in longer messages.

Read mail

Using the menu, you can forward or reply to message, or delete it.
If you read html mail which and contains hyperlinks, you can click them to activate them (which may either write to mail specified by hyperlink, or open web page, or save target into a file).

You can also view images embedded in html messages in separate viewer, and zoom in them. This is useful in case that they were scaled to fit on screen. This option is available in menu.

If message has attachments, you'll see list of them at lower part of screen. You can scroll through the list left and right. You can open selected attachment, either in ProfiMail's internal viewer, or by external application on device.

At bottom you can see current message index and total number of messages in active mailbox, as well as number of unread messages. You can also easily navigate to previous or next message in mailbox, or delete message.

Copying text from message
Occasionally you may want to copy part of text from received message into clipboard. You may do this while reading messages, choose Copy from text option from menu. In special mode you can mark portion of text (or all text), and copy it into clipboard.
Copying links
Highlighted link in message (link to a web page or an email address) may be directly opened, or just copied to clipboard for futher pasting somewhere else (for example into a web browser). Option for copying is available in menu.


IMAP folders

ProfiMail allows to work with IMAP server, offering advanced functionality provided by IMAP.

Managing folders

IMAP folder

When you open IMAP account, you'll see list of IMAP folders as located on server. You may hide folders that you do not want to see/update. Only visible folders will be updated when you select to update all folders.

You may perform these actions on folders:

  • Refresh folder list (get list from server)
  • Create new folder (either in root, or as subfolder of another folder if IMAP server supports this)
  • Rename folder
  • Delete folder
  • Show/hide folder
  • Move folder to another folder (if IMAP server supports this)

Note: there may be automatically created temporary folders not present on server, such as Drafts, Outbox and Sent. They're managed by ProfiMail for storing messages in appropriate locations, although if such folders are not present on mail server.

Some IMAP servers support IMAP folders hierarchy - this is that some folder may contain messages and or other folders. ProfiMail displays folder containing another folders with a +/- rectangle next to its name. This means that such folder can be expanded or collapsed (using cursor left/right, or clicking the +/- sign), and its subfolders will be shown or hidden in current view.
Some IMAP folders can hold messages as well as subfolders, some folders can only hold subfolders and no messages. This is all defined by mail server.

Working with Folder
When you open particular folder, you'll see folder's messages - you may browse, delete, download and read messages and work with them usual way.
You may also update contents of folder which is opened.
Also you may move messages to other IMAP folder. Just mark messages, or select one message, choose Move To Folder from menu, and select IMAP folder where you want to move the message(s).
Note: you may need to update the contents of target folder from server in order to see the moved messages, since local copy will be lost.

Updating mailbox
The update of IMAP mailbox works similar way as update of POP3 mailbox - messages are sent first (from Outbox folder), then contents of mailbox is synchronized with mail server - sent messages are uploaded to server (optional), obsolete messages are removed, new headers/messages are downloaded.
You may specify in Account Settings, if you want to update only INBOX folder, or all visible folders.

There are few special-purpose folders:

  • Drafts - here are stored unfinished draft messages. You may change the name of this folder. Draft messages may be uploaded to IMAP server, or stored only locally.
  • Sent - the messages which are sent are stored here (if saving sent messages is enabled). You may specify name of this folder, and also specify if sent messages are uploaded onto mail server into folder with this name.
  • Outbox - this is a temporary folder containing messages ready to be sent. This folder is created/deleted automatically as needed when there are some messages ready to be sent.

Deleted messages are marked as deleted on IMAP server. Deleted messages may still exist in IMAP folder. You may choose to automatically purge (permanently remove) deleted messages in Configuration, or you'll have to purge deleted messages manually from menu.


POP3 folders

For POP3 accounts, you can create similar folders as in IMAP accounts, but these folders will not reside on server. All messages located in other POP3 folder than INBOX are stored only locally on device, not on remote server. INBOX folder is created automatically for each POP3 account, and means connection to on-server mailbox.

You can create, delete and rename POP3 folders. There are also some automatically managed folders in POP3 accounts: Drafts for messages which are being composed, Outbox for messages ready for sending, and Sent for sent messages.


Attachments

You can view attachments in downloaded messages, as well as you can send messages containing attachments. What you put into attachment is up on you - it may be photo you've taken with device's camera, song file, video clip or text notes. The built-in file browser will help you to find files you want to send.

Attachment browser
Attachment browser, located at
lower part of screen.


When reading mail containing attachments, you see an attachments bar below message text. You can navigate in the bar to select attachment of your interest, and there are information about file name and size of selected attachment. You can also choose to open selected attachment, which will be done in ProfiMail's built-in viewer, if it is capable to view the attachment, or by finding other application on device which is capable to open the attachment. Furthermore you can save attachment to a file, with help of file explorer by which you select destination.

Similarly, when writing message, you can choose to add attachment. Then you'll be taken to file browser to select file which you'd like to attach to message. After selecting at least one attachment, the same attachment browser as for reading mail will appear, where you can browse, view or delete attachments. There's no limit on number of attachments that you can send with message.



Delayed download of attachments

With IMAP accounts, it is possible to download message text without attachments. To enable this functionality, uncheck the option Download attachments in Advanced account settings. In this case, message text will be downloaded without message attachments. You'll see list of possible attachments as usual (with file names and sizes), but the attachment icon will be semi-transparent. This indicates that particular attachment was not yet downloaded from server. You can download attachment by clicking it or by choosing Download option from Attachments menu. You can also choose to Download all attachments from the menu - this will download all not yet downloaded attachments.

With delayed attachments download, you can save time and network traffic.
If you set up Rule to detect messages below certain size, the Rule will assume message's size without attachments (size of text only) if attachment download is disabled. This will allow you to setup a Rule to download message text below specified size, even if entire message size (with attachments) would be greater than specified size.

Note: with POP3 accounts, attachments are always downloaded when message text is downloaded, and this option is not available in Advanced settings for POP3 accounts.



Image viewer

ProfiMail has built-in image viewer, capable to open and display common types of image files. The image viewer is launched when opening attachments, or when clicking on image file in the File browser.

Image viewer


The image viewer provides high-quality image rescaling to various zoom levels. Initially, entire image is fit into screen, and you see zoom ratio at top right corner of screen. You can also choose to see image in original size, or enlarge/shrink image in steps. When image doesn't fit onto screen, horizontal and/or vertical scrollbars are displayed, and you can scroll image in order to see its parts.



Text viewer

Built-in text viewer allows you to view text files. It is similar to mode when message is read, but there are no options related to messages (such as reply, forward or attachments viewer). You can view plain text, Unicode text, or html text (including images and hyperlinks) in the text viewer. The viewer also allows viewing Word documents.

Long text may be scrolled the same way as when reading mail.



Writing message

ProfiMail allows you to write and send e-mail messages. You can either create new message, forward or reply to received message.

In each case, you need to add at least one recipient to whom the message will be sent. there are two modes how to add recipients:
1) Start writing recipient's name or email address. All matching addresses will be presented to you for selecting in a dropdown list.
2) Use Address book to select recipients.
If there are more recipients, their addresses are separated by space.

You can also set priority of sent messages to High, Low, or Normal, and add attachments.

Additionally you can select account from which the message will be sent.

Message writer


Message composer

In the message writing editor, you can find a Signatures menu, which allows you to enter predefined text into message you write (typically a signature). You can learn more about this feature in Signatures.

When you're done with writing message, choose Send from menu to send it. Based on configuration settings, it is either sent immediately, or it is saved in the mailbox and send during next update.

When message is saved in mailbox for sending, and it was not sent yet, you can anytime open it again and edit it, or delete it without sending.

Drafts
When you want to finish message composition, you have following options:

  1. Send message
  2. Save message as Draft locally
  3. Upload Draft message to IMAP server
  4. Delete composed message.
You can continue to edit draft messages later, or delete them without sending.



Address book

You can have your contacts stored in the Address book. ProfiMail used device's system Address book. For each contact, you can set up contact name and associated e-mail address.
Address book is available from Main screen, from Tools submenu. After selecting this, an Address book browser will open, where you can edit, add new or delete existing contacts.

Another way how to invoke Address book is when you write message, and want to enter e-mail address from Address book. After choosing Add recipient, the Address book will open, and you can select contact to whom you want to send the message. The Address book browser contains search field, where you can start typing text, and only contacts matching search text (either by name or e-mail address) will be displayed.

Finally, you can add sender from received message to your Address book. To do so, in opened mailbox, select message from the sender, and in menu choose Add to contacts. The sender of the message will be added to Address book, or updated if its name is already present.



Rules

Rules allow you to define filtering rules applied when messages are downloaded.

Using the Rules, you can create mechanisms for selective downloading of messages, deleting of unwanted messages (spam), or downloading message bodies only from chosen messages. This all is defined once, and then performed on every new message, which match defined criteria.

Rules browser

ProfiMail has a Rules browser, which allows you to:

  • Create and delete Rules
  • Rename Rules
  • Set order in which Rules are processed
  • Enable or disable Rules
  • Edit Rule

Rules


The Rules browser is available from Main Screen menu, in Tools submenu.

Rule editor

This editor allows you to edit particular Rule. You can:

  • Create and delete Conditions
  • Define Conditions' parameters
  • Set Action for the Rule
  • Set logical operation among Conditions to AND or OR

Rule editor
Rule editor, defining Conditions
and Action for Rule.


How Rules work:

  • When (and only when) new message header is downloaded from the server, a Rule is searched that matches header of downloaded message. This happens during updating mailbox.
  • Rules are processed from top to bottom, disabled rules are ignored.
  • The action for first matching rules is performed.
  • If there's no matching rule for the message, default action is performed - this means message header or entire message is downloaded, based on setting in account configuration.

Conditions:
The Rule's Condition checks if message fields, such us subject line, sender name, To field, etc, contain particular string, or if message size is less or more particular size.

  • Subject begins with / Subject contains: test if message subject begins with or contains given text
  • Sender begins with / Sender contains: test if message sender's name or email begins with or contains given text
  • To contains: test if message recipient's name or email contains given text
  • Size is less / more than: test if message size is less or more than given size (in KiloBytes)
  • Age is less / more than: test if message age is less or more than given size (in days)
  • Spam score is less / more than: test if message's spam score is less or more than given size (header field 'x-spam-score' is checked for this)
  • Sender is / is not in Contacts: test if message sender is in phone's Address book
  • Header contains: check if given text is contained in particular field in message headers. Enter in format <field-name>:<text> (e.g. "cc:someone@somewhere.com" will search for given email address in Cc: header field)

If there are more Conditions in a Rule, they're processed either as logical AND (all conditions must be true), or logical OR (any condition must be true). This way, matching Rule is found. If a Rule is found for downloaded message header, an Action defined for the Rule is performed.

Actions:
The actions for Rule may be one of following:

  • Mark message for deleting - message will be deleted at next update; it may still be un-deleted and downloaded if user decides so.
  • Delete message immediately - the message will be deleted from the mail server during actual mailbox update. User won't see the message.
  • Change message priority to Low or High.
  • Get header only - message body will not be downloaded.
  • Get entire message - entire message, including body, will be downloaded.
  • Hide message - set hidden flag for message. Such messages are hidden from user's view, and are simply ignored. They are not downloaded, deleted or visible. They may be only seen if user selects "Show hidden messages" in mailbox. They are removed from ProfiMail when they are deleted from mail server.
  • Move to folder - move the message to specified folder. Message will be immediately moved to specified folder.
    In IMAP mode the message is moved to folder on the server, and is also removed from incoming folder.
    In POP3 mode the message is moved locally (on device), and original message is left on server (not deleted), as well as header remains in Inbox.
  • Download part of message (truncate). This action works only in POP3 mailboxes.
  • Play alert - play selected audio notification with selected volume.
    On Android: system volume for notifications is used.


Spam filtering

ProfiMail doesn't have built-in spam recognition, but it can integrate with Spam Assassin. The Spam Assassin is a server-side program (your mail server needs to support it), which simply writes special value into message header, specifying level by which it determines that a message is spam (specifically it is "x-spam-score" header field, and you can check if it present by looking on downloaded message header in a desktop email client).

If your mail server uses Spam Assassin to set spam level, you can create a Rule based on value of x-spam-score. Typically value of 10 or more means spam (but you can set threshold to anything lower or higher). Then you can set Rule's action to Mark message for deleting. This way you'll still receive headers of possible spam messages, but they'll be initially marked for deletion at next update, yet you still can undelete them and download them if you determine you want to see them.

Note: this technique for spam filtering will work only if your mail server uses Spam Assassin. Please consult your mail provider services to learn about this. Configuration of Spam Assassin is beyond the scope of this manual.



Signatures

Signatures allow you easily enter predefined text into composed message. Typical use of such text is predefined signature, which you use often, so that it's written once, and simply copied into any message you write in future. Example signature: "Best Regards, John".

You can of course write any text in signature body, and for example use the Signatures for templates of several messages that you send often.

The Signatures are available when you compose a message. In the menu, open Signatures item, and choose signature you want to enter. The signatures are listed here by their short name, and are sorted by most recently used at top.

Note: if you do not have defined any signature yet, there'll be only Edit Signatures option available.

You can also choose default signature, which will be automatically added to all messages that you create or reply.


Signatures editor
You can edit your signatures by choosing Edit Signatures option in the menu. In the top half of screen are listed all signatures by their short name. In lower half of screen, you can see actual text associated with currently selected signature.

You can:

  • create new signature
  • delete existing signature
  • rename signature
  • edit signature text
  • select default signature

Signatures
Entering signature in to
composed message.

    

Signature editor
Signatures editor - here you can
manage and edit your signatures.



Configuration

The program global configuration is available from the Main screen's menu.

The configuration has following options:

  • Auto-update time - time period, in minutes, after which ProfiMail will check for new messages automatically. Leave this empty to disable automatic update.
  • Work times - day hours and week days, during which mailboxes will be updated automatically. See Work times for details.
  • Keep connection - settings specifying if initiated network connection that is no longer needed by ProfiMail will be closed, or kept opened while ProfiMail runs.
  • Connect to Push email - How will be connected Push email (IMAP IDLE) enabled mailboxes when ProfiMail starts. This may be manually (from menu), asking user, or automatically.
  • Purge IMAP deleted messages - When enabled, deleted messages on IMAP server will be automatically purged (permanently removed). If unchecked, messages are just marked as deleted, and retained in mailbox.
  • UI font size - overall font size use in ProfiMail's User interface.
  • Full screen mode - option to draw ProfiMail in fullscreen mode, or to show also device's system area.
  • Text font size - size of font used when viewing or composing text.
  • Show data counter - using this option, you can choose to display data counter when sending/downloading data from Internet. This will give you information on your data traffic, what is useful if you pay for amount of transferred data to your mobile operator. You can choose: no counters, counters for current session (since starting the program), or total accumulated counters since last resetting of the counters.
  • Date format - format how date will be displayed.
  • Connection time-out - time, after which inactive connection is considered to be lost, and it is closed. Note that some connections may expose occasionally big latency, so it is recommended to keep this value reasonable, for example 1-2 minutes.
  • Send immediately - if enabled, messages are sent immediately when choosing Send in the message composer. If unchecked, messages are queued in their mailbox, and sent during next mailbox update.
  • Notification sound - sound played when new messages (or headers) are downloaded from mail server.
    This can notify you when new mail arrives. You can choose which sound will be played.
    On newer Symbian: this setting is not available, and email tone from active phone profile is used.
  • Notification volume - volume of sound notification, in range 0-10. To disable notifications, set this value to 0.
    On Android: this setting is not present, system volume for notifications is used.
  • Vibration notification - Option to vibrate when new mail arrives. This option may not be available on all device models.
  • Download HTML images - if checked, images in html mail referenced externally (as hyperlinks to Internet) will be downloaded at background while reading mail. If you want to save Internet traffic, or do not want to download images in messages, disable this option.
  • HTML images scale - scale of images displayed in HTML text. Because of smaller screen size of mobile device, images are scaled down, in order to be consistent with text, and better orientation in text is achieved. Note: larger images are always scaled down to fit to screen width.
  • Language - application user interface language.
  • Program password - used to set (or clear) password, which will be required for starting ProfiMail.
  • Color theme - colors used in the program.
  • Data location - location where application data (settings, messages, attachments) will be stored (device memory or memory card).
  • Tweaks - various tweaks and experimental settings.
  • Access point - here you can select which Internet access point (IAP) to use for Internet connection. If you choose Automatic, you'll receive a list of available access points at start of each connection (on Symbian S60), or attempt to connect to default IAP.
  • On Android: this setting is not present, connections are managed by device system.
  • Alternative access point (Symbian 9.x only) - alternative Internet access point, used if connection to primary access point fails. This way you can setup preferred and alternative connection access, depending on their availability.

Work times

ProfiMail can be configured to work automatically in specified hours during day, and in given week days. This setting is available in Configuration.

These work times specify time, when ProfiMail automatically checks for email in predefined Auto-update time frequency, and when it automatically connects to Push email for accounts which have this option enabled.

You can either disable Work times, in which case ProfiMail doesn't obey work hours, and checks mail as configured all the time.
Or you can enable and setup work hours and week days. During this time, ProfiMail will connect to enabled mailboxes and synchronize them. The synchronization ends when time gets out of work time period.



Export and Import settings

You can export ProfiMail settings to a file, and import these later on same or different device. This is a comfortable way of using ProfiMail with your personal settings on another device.
When exporting settings, you can specify location where settings will be saved, and choose file name. By default filename "Settings.profimail" is suggested. Exported file have always extension ".profimail".

Exported settings include:

  • Accounts
  • Rules
  • Signatures
The settings do not include downloaded messages or contact entries.
You can transfer saved ProfiMail settings file to other device by Bluetooth, by Email, using PC, or by other common way of file transferring.

When you choose to import saved settings, you will be prompted to locate the setting file. If successful, settings will be imported. All Accounts, Rules and Signatures will be recreated from imported file (this means that current ProfiMail settings will get lost).

Note: downloaded messages are not preserved when importing saved settings. After importing, accounts will be empty, and you'll have to download messages from server again.


File Explorer

File explorer is directly integrated with the ProfiMail application. It is used for:

  • Choosing target for saving attachments
  • Browsing attachments when composing message
  • Exploring contents of ZIP files
  • Viewing saved files
  • Managing files on device memory or memory card - functions are available for copying, renaming, deleting, viewing, executing, sending files and folders

The File Explorer displays hierarchical view of drives present on device, or representing inserted memory card. Folders containing sub-folders or files may be expanded, in order to see the folder contents.

Selected file may be viewed, either in ProfiMail's built-in viewer (if it can display the file), or by external application installed on the device.

File explorer
Hierarchical view on drives, folders
and files.


Commands for working with folders and files are available in the Menu.

Purchasing and registration

When you decide to purchase ProfiMail, please visit web shop which is specified at the Register menu in the program. This is link to the web shop from where you downloaded trial version. You can also purchase directly from developer's web site here.

Register
Registration screen.
Your device serial number is
essential for correct registration.


After purchase, you'll receive your unlock key, which you need to enter in the Register menu on the ProfiMail installed on your device. After entering correct key and pressing OK button, you'll get confirmation message about successful registration. From now on, you can use ProfiMail without limitations.

Upgrading

When you purchase this software, you may get future upgrades for free. To upgrade newer version, please download it from software shop where you purchased the product, or from Lonely Cat Games web site, and install it on your mobile device.

If you have already registered earlier version of the software, it will be unlocked after installing newer version. You do not need to enter the unlock key again.

Do not remove previous version before upgrading, because your settings and messages could be erased. Rather, install newer version over previous, to the same location, and your settings (accounts, messages, signatures, etc) will be preserved.

Security and privacy


SSL/TLS
With ProfiMail you can get secure e-mail connection using SSL/TLS. The use of this option depends on your sensitivity to send/receive email using secure connection as opposed to using plain nonsecure Internet connection. With SSL/TLS entire communication with your mail servers are encrypted. However, not all servers offer secure connection, you have to check this with your email provider. It may be also possible that establishing connecting to server using SSL-enabled connection may take longer than when using non-secured connection.
Some POP3 mailboxes also allow using APOP form of login, where password is not sent in clear form over Internet. You should check availability of this option with your email provider.

Privacy
ProfiMail may perform online check to verify if ProfiMail is used legally. This happens mainly with registered (unlocked) program version. During this check ProfiMail may compare device's serial number, the same that was supplied by customer during purchase for generation of unlock key (IMEI or device owner name) with serial number stored in developer's database (over the Internet), to verify if unlocked ProfiMail version has associated customer, or if license was for example transferred on customer's request to his/her new device, in which case ProfiMail's license on old device will be considered expired.
This check is performed occasionally (not during every connection to your mail server), and consumes negligible amount of network traffic. No user sensitive information is being transferred during this check.

Application password
Users can configure password for entering ProfiMail. This way, application is protected against undesired access to user's email data.
In case that application password is used, account settings will be encrypted, and not directly readable when exploring phone's files.
Also exported settings will be encrypted and password-protected in such case.
In case of forgotten password, account settings must be removed and setup again.


Diagnostics


Logging of network traffic
In case of problems with connection, it may be desirable to study what's happening in communication with mail server.
For this purpose, there's menu option in main ProfiMail screen in Menu -> Tools -> Diagnostics.
It contains these options:

  • Enable network logging - enable mode when all network traffic is written into a text file.
    Note: login username and password is not stored in the log file for privacy and security reasons.
  • View log file - Open log file in text viewer.
  • Send log to developer - Send email with attached log file to developer (Lonely Cat Games). Do this only when we ask you to send us log file, or when you find problem and properly describe problem with your connection. Otherwise we may just ignore/delete sent log file.
When exiting ProfiMail, diagnostic mode is deactivated and log file is deleted.


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